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Privacy Policy

Last updated: January 19, 2026

1. Introduction

AI JobMatch ("we", "us", or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our Platform.

2. Information We Collect

2.1 Information You Provide

We collect information that you provide directly to us, including:

  • Account Information: Name, email address, password, and user type (candidate, employer, or admin)
  • Profile Information: Professional details, work experience, education, skills, and other resume-related information
  • CV Documents: Uploaded CV files in PDF or other formats
  • Job Applications: Information submitted when applying for jobs
  • Job Postings: For employers, job descriptions, requirements, and company information
  • Communication: Messages, feedback, and support requests

2.2 Automatically Collected Information

We automatically collect certain information when you use our Platform:

  • Usage Data: Pages visited, features used, time spent, and navigation patterns
  • Device Information: IP address, browser type, device type, operating system
  • Cookies and Tracking: See our Cookie Policy for details
  • Log Data: Server logs, error reports, and performance data

3. How We Use Your Information

We use the collected information for the following purposes:

  • Service Provision: To provide, maintain, and improve our Platform and services
  • AI Processing: To generate and customize resumes using artificial intelligence
  • Job Matching: To match candidates with relevant job opportunities
  • Communication: To send notifications, updates, and respond to inquiries
  • Account Management: To manage your account, authenticate users, and provide customer support
  • Analytics: To analyze usage patterns and improve user experience
  • Security: To detect, prevent, and address security issues and fraud
  • Legal Compliance: To comply with legal obligations
  • Marketing: To send promotional communications (with your consent)

4. Information Sharing and Disclosure

We may share your information in the following circumstances:

4.1 With Employers

  • When you apply for a job, we share your application materials (CV, cover letter, etc.) with the employer
  • Your profile information may be visible to employers when you apply

4.2 Service Providers

  • We may share information with third-party service providers who perform services on our behalf (hosting, analytics, email services, etc.)
  • These providers are contractually obligated to protect your information

4.3 Legal Requirements

  • We may disclose information if required by law, court order, or government regulation
  • We may share information to protect our rights, property, or safety, or that of our users

4.4 Business Transfers

  • In the event of a merger, acquisition, or sale, your information may be transferred

5. Data Security

We implement appropriate technical and organizational measures to protect your personal information, including:

  • Encryption of data in transit and at rest
  • Secure authentication and access controls
  • Regular security assessments and updates
  • Limited access to personal information on a need-to-know basis

However, no method of transmission over the Internet or electronic storage is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.

6. Data Retention

We retain your personal information for as long as necessary to:

  • Provide our services to you
  • Comply with legal obligations
  • Resolve disputes and enforce agreements

When you delete your account, we will delete or anonymize your personal information, except where we are required to retain it for legal purposes.

7. Your Rights

Depending on your location, you may have the following rights:

  • Access: Request a copy of your personal information
  • Correction: Request correction of inaccurate information
  • Deletion: Request deletion of your personal information
  • Portability: Request transfer of your data to another service
  • Objection: Object to certain processing activities
  • Restriction: Request restriction of processing
  • Withdraw Consent: Withdraw consent where processing is based on consent

To exercise these rights, please contact us at chamara@elsysolutions.com

8. Children's Privacy

Our Platform is not intended for individuals under the age of 18. We do not knowingly collect personal information from children. If you believe we have collected information from a child, please contact us immediately.

9. International Data Transfers

Your information may be transferred to and processed in countries other than your country of residence. These countries may have data protection laws that differ from those in your country. We take appropriate measures to ensure your information is protected in accordance with this Privacy Policy.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date.

You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.

11. Contact Us

If you have any questions about this Privacy Policy, please contact us:

Email: chamara@elsysolutions.com

WhatsApp: +94 77 772 8255